QuickBooks and Xero

Send approved document data to QuickBooks Online or Xero as bills, invoices, or expenses.

Parsedit delivers approved data straight into your accounting system, so an invoice goes from PDF to posted entry without retyping.

Connect

Open your parser's destination settings and choose QuickBooks Online or Xero.
Sign in through the provider's OAuth flow and authorize Parsedit for your company or organization.
Configure what each approved document should create.

Connections are managed per account, and you can disconnect at any time from the integrations settings.

What gets created

QuickBooks Online

Bill: an accounts-payable entry for a vendor invoice.
Invoice: a sales invoice.
Purchase: an expense entry.

Vendors are matched by name. If no vendor with that name exists in QuickBooks, Parsedit creates one.

Xero

Bill (accounts payable) or sales invoice (accounts receivable).
Bank transaction for spend entries.

Contacts are matched by name and created when missing, like vendors in QuickBooks.

When entries are created

Data is sent when a document is delivered: on Approve & Send, or automatically if you enabled an auto-send delivery mode. For accounting destinations, manual approval is a sensible default.

Source document attachment

After Parsedit creates the bill, invoice, expense, or journal entry, it uploads the original PDF or image onto that record in QuickBooks or Xero (when the file type is allowed).

Allowed outbound types: PDF and common images (PNG, JPEG, WebP, TIFF, GIF), up to 10 MB.
Attachments are validated again on send (file path, type, size, and file signature). If attachment fails, the accounting entry still posts; the Sent to icon notes that the document was not attached.
Xero requires the accounting.attachments permission. If you connected Xero before this feature, use Reconnect on the Integrations page.

Open in QuickBooks or Xero

After a successful send, the emerald destination icon in the document history Sent to column links to the created record (opens in a new tab).

Xero: opens the bill, invoice, bank transaction, or journal in go.xero.com.
QuickBooks Online: opens the transaction in the QBO app. You must be signed into the same company; Intuit does not officially document these deep links.

Duplicate rules

Two layers protect your books from double entries:

Intake dedupe. Uploading the same file to the same parser is skipped entirely. See Automation.
Destination duplicate rule. Before creating an entry, Parsedit checks for an existing record with the same document number (QuickBooks DocNumber, Xero invoice number or reference). You choose the behavior: skip the send or update the existing entry.

Connect

Open your parser's destination settings and choose QuickBooks Online or Xero.

Configure what each approved document should create.

Connections are managed per account, and you can disconnect at any time from the integrations settings.

What gets created

QuickBooks Online

Bill: an accounts-payable entry for a vendor invoice.

Invoice: a sales invoice.

Purchase: an expense entry.

Vendors are matched by name. If no vendor with that name exists in QuickBooks, Parsedit creates one.

Xero

Bill (accounts payable) or sales invoice (accounts receivable).

Bank transaction for spend entries.

Contacts are matched by name and created when missing, like vendors in QuickBooks.

Source document attachment

After Parsedit creates the bill, invoice, expense, or journal entry, it uploads the original PDF or image onto that record in QuickBooks or Xero (when the file type is allowed).

Allowed outbound types: PDF and common images (PNG, JPEG, WebP, TIFF, GIF), up to 10 MB.

Attachments are validated again on send (file path, type, size, and file signature). If attachment fails, the accounting entry still posts; the Sent to icon notes that the document was not attached.

Xero requires the accounting.attachments permission. If you connected Xero before this feature, use Reconnect on the Integrations page.

Open in QuickBooks or Xero

After a successful send, the emerald destination icon in the document history Sent to column links to the created record (opens in a new tab).

Xero: opens the bill, invoice, bank transaction, or journal in go.xero.com.

QuickBooks Online: opens the transaction in the QBO app. You must be signed into the same company; Intuit does not officially document these deep links.

Duplicate rules

Two layers protect your books from double entries:

Intake dedupe. Uploading the same file to the same parser is skipped entirely. See Automation.

Destination duplicate rule. Before creating an entry, Parsedit checks for an existing record with the same document number (QuickBooks DocNumber, Xero invoice number or reference). You choose the behavior: skip the send or update the existing entry.